Corporate Software: Types and Functions

There is a variety of software created to assist the HRD team; usually they are made to better streamline the many tasks related to the human resources department. Some of them are comprehensive and can help with most or even all the tasks usually managed by the HR department.

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If your company is still utilizing manual systems in the overall management of your employee base, then you might want to start investing more in their digital enhancement. In this regard, most modern companies now use HR software in order to manage their overall employees. Companies realize that the use of digital technology can better bring a variety of benefits to the businesses they run. This software is not only able to streamline and simplify the management of Human Resources (HR), it is also able to encourage employee engagement and increase overall employee productivity. In this article, we will present several specific types of software that currently exist which function to assist the HR team:

  • HRIS

HRIS stands for Human Resource Information Systems or in Indonesian known as the Human Resource Information System (SISDM). This software is designed to be able to manage data, policies, or procedures related to employees within the company. By using HRIS, the HRD team can manage, track, and automate core HR needs.

Companies will usually use this HRIS software as a central database to store various information related to their employees. HRIS has a centralized storage feature that can collect, store, and display the latest data related to each employee in one data center. If your company has many branches, of course this can facilitate the process of managing employee data.

  • HCM

HCM or Human Capital Management is a more comprehensive software than HRIS. HCM software provides the features of HRIS software, but HCM has other capabilities in the form of talent management.

Currently, many companies are starting to realize that Human Resources or employees are an important asset. Therefore, skills and productivity must be maintained and improved with this HCM software. When companies use HCM technology, the HRD team will be assisted in employee talent management such as career planning, learning and development, and others.

  • HRMS

HRMS or Human Resource Management System is software that has various features possessed by HRIS and HCM software but with additional payroll and Time Labor Management functions in it. With its capabilities, many people consider this HRMS to be the most comprehensive HR software.

In general, HRMS is used by companies to manage internal HR functions, starting from employee data management, payroll, recruitment, training, and employee attendance. In addition, when compared to HRIS and HCM, HRMS has a Time Labor Management feature that allows companies to control employee work schedules and track project time. Thus, companies can more easily monitor and control labor costs.

General Features of HR Software

As previously explained, this software is available in several forms. So, the features of this software may vary from one system to another. However, in general, this software will provide the following features:

1. Core HR (Personnel Tracking)

This feature is used to track employee personal info such as job info, current salary, job status, employee birthday, and others.

2. Time and Attendance Management

This feature is used to manage employee time and attendance. In general, HR software can be used to create work schedules, track total hours worked, manage absences, and Paid Time off (PTO).

3. Payroll

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The payroll feature can make it easier for the HRD team to manage employee salaries. Several things can be done by this feature such as calculating salaries, calculating bonuses, withholding taxes, and others.

4. Employee Self Service

Employee Self Service is a feature that allows employees to perform basic HR tasks independently. Employees can use the ESS feature to access each other’s personal information, apply for leave, obtain information related to payroll, obtain the latest information or announcements from the company, and much more.

5. Performance Review

This feature is useful for monitoring employee performance. With this feature employees can receive feedback from people who work around them such as managers, co-workers, or from direct subordinates.

6. Applicant Tracking

Applicant tracking is useful for the recruitment process. This feature can help the HRD team to conduct screening, interview management, job posting, and others.

7. Benefits Administration

This feature can make it easier for the HRD team to manage or update the work benefit program at the company. One example is health benefits or health insurance.

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