There is a very apparent reason why companies are switching to online attendance applications and leaving manual modes of attendance inspection at the door. In 2021, the norm regarding a variety of everyday activities have now been digitized in some form or another. Studying, shopping, paying one’s bills, and communicating can be easily done through the help of an app; indeed, the presence of technology has helped many people to do various things, not least in managing employee attendance.
Research shows that companies relying on employee attendance applications have only grown exponentially, especially since the emergence of the Covid-19 outbreak, which has forced many companies to implement the WFH (work from home) systems. More and more companies are now allowing their employees to work remotely through the use of technology and an internet connection. Therefore, it would only be logical to extend this kind of technological convenience to the realm of employee attendance regulation. On that note, if your company is catch up in adopting an online attendance application, here are some reasons to do so:
What is an Online Attendance Application?
An online attendance application is a mobile-based system designed to regulate and monitor employee attendance habits. Commonly, such application come with a variety of other useful and relevant functionalities integrated within the system, all of which are designed to make the HRD’s a wholly digitized and smooth affair.
In order to use an online attendance application, users should first make sure that they have access to a computer or smartphone device, as well as an internet connection. In addition, it is important to know that employee attendance applications generally make used of a cloud system, which are connected to their databases and can be accessed in real time. Thus, wherever and whenever employees take attendance, the data will be received by the HRD team precisely and accurately; specifically in real time.
This is the main reason that online attendance applications are very suitable for remote workers or for any company that has implemented a WFH (Work from Home) system. Through this application, monitoring employee attendance can still be carried effectively and efficiently despite their distance based employment.
7 Reasons Why Companies Should Leverage an Online Attendance Application
1. Promotes fairness
Most employees have experienced their co-workers arriving late for work or taking breaks that exceed the permitted duration. If left unchecked, this can have a negative impact on the workforce’s overall productivity, serving to create a sense of injustice, specifically in regards to the employees who respect company regulations. Often, such problems arise from the company’s inability to properly monitor their employees. In this regard, the company simply does not have the appropriate data that they can leverage as evidence in revealing the inappropriate attendance hours. For this reason, companies switch to using digital systems that are able to provide data accurately and in real time.
In general, online attendance applications provide features that serve to track an employee’s clocked –in hours, displaying this data through a 24 hour easy to read timeframe. Through this data, the HRD team can help improve overall employee productivity and can immediately reprimand employees who lack discipline.
2. Better leave management
A great benefit to attendance management applications are the fact that many of them come with extra leave management features, which allow each employee to self-manage their own leave days. This means easily requesting days off, commonly with features that allow the employee to also pick several predefined day off categories so as to better reveal the nature of their requested leave (such as due to family matters, for example).
The great benefit of this is that there’s no paperwork involved, as well as the fact that bureaucracy is minimized; indeed, the whole ordeal is conducted through the app, and the appropriate managers (as well as the HRD team) will be automatically notified and can thusly accept or decline the proposals with a simple click.
3. Monitors total employee working hours
The Indonesian government has made it clear that employees should put in a total of 40 hours a week. Although these regulations do not apply to all types of work, most companies in Indonesia follow these regulations.
To make it easier for the HRD team to calculate the total number of working hours, companies can rely on an online attendance application. When employees start working, they can such applications through the clock-in or play feature, after which the application will start computing the employee’s working hours from that point in time, or any other point in time from where the employee has taken a break and clocked back in from their break. With this feature, companies can also more easily calculate their employee’s overtime hours.
4. Better accuracy
A manual attendance system is more prone to human error, increasing the likelihood of producing inaccurate data. If this is not addressed immediately, either the employee or the company will suffer losses, stemming from an incorrect calculation of a worker’s remaining leave days or even from incorrectly deducing salaries.
Therefore, to minimize human error, many companies have switched to using an online attendance application. Through the help of technology, companies will find it easier to perform attendance management tasks automatically, thus obtaining more accurate data.
4. A necessity for remote workers
Remote work strategies allow employees to function outside the company’s physical office. Indeed, there are many employees who work in countries far away from their company’s actual location. Therefore, when companies start implementing remote work systems or a WFH (Work From Home) strategy, they must provide their workers with an employee attendance application so that their workforce can be monitored effectively. This is especially important when employees are working from many miles away from their managers.
By providing such applications, companies can properly record employee attendance hours, their resting hours, as well as the total number of their daily/weekly working hours. Online attendance applications such as Dokodemo-Kerja also provide a screenshot taking feature, making it easier for the HRD team to monitor employee productivity to a greater level of accuracy. Through these feature, the HRD team effectively recreate the sense of actually working cohesively within an office.