There are a variety of reasons to implement a cloud based strategy, specifically in regards to the flexibility, convenience and cost effectiveness of such strategies. However, before going ahead and implementing a cloud system of your very own, it might be beneficial for you to read up on what such a system will offer your company. Indeed, it is important to take into consideration all the costs and benefits of reworking your business’ manual system into a cloud based one.
Furthermore, the opposite of cloud based systems is what is called “on premise” systems, and the implementation of such types of systems can take a while, specifically It can take anywhere between a couple months to years, depending on your company’s resources at the time, and its need to shift priorities. A cloud based system is much quicker to implement due to the fact that its main functions are based off of the internet, rather than lots of clunky machinery; in other words, it deals with software rather than hardware. However, you will most definitely need a high speed internet. Such trade offs are necessary in deciding if a cloud based system is right for your company, so take awhile to think about it.
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Hopefully, you’ve made your decision, and are ready to switch to cloud. Here, we will be looking at 3 fundamental benefits provided by cloud based systems that greatly increase the level of productivity of a workforce:
- Safe and Secure
There are a variety of things that can go wrong in regards to hardware based data storage. In the case of, say, a fire or a flood, you company’s precious digital information will be at the mercy of such random disasters. Furthermore, keep in mind that such clunky pieces of machinery are also at risk of being stolen. That’s right, companies, despite their level of security, will always have the looming threat of that pesky burglar breaking into your business and taking everything from paper clips to paper weights (not to mention to expensive hardware lying around).
The solution to this is fairly straightforward: move all your data into a safer place, this safest in fact. Cloud based systems keep your information within a non-tangible space (also known as the “internet”) where data can be easily backed up automatically and frequently. In fact, geo-redundant backup systems offer the ability to store your data within multiple places throughout a range of different locations. So, depending on how much you invest in your cybersecurity pursuits (which is much cheaper and convenient then hiring physical security), your data will be wholly safe and secure.
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- Optimize Collaboration
Documents stored within a Cloud based system can be pulled up and used at a moment’s notice. That is to say, without the need to attach the appropriate files onto an email. In fact, all employees, given that they are granted certain permissions are or from a specific team (and have a working internet connection), these employees can at any place and at any time go into the database and check out the many work-appropriate files stored within. As can be inferred, this offers a wide range of benefits to employees who are working remotely. Due to the quick and flexible accessing abilities provided by such cloud based systems, workers will be able to access the database and find all their appropriate documents organized within one place. Also, they will be able to share project lists and calendars with their coworkers, as well as work within the same organized folders as their teammates. Say goodbye to bulky email attachments, and say hello to quick and easy data handling! Another point of convenience for remote workers is that nobody needs to install software in order to gain access to the company’s database. They need only to sign up to the specific cloud provider.
- Increases productivity
Using cloud based storage systems shortens the process of sharing and accessing documents. It is in this regard that we see the system’s greatest advantage which is its ability to increase a workforce’s productivity. This is done through making otherwise laborious processes fast and efficient. The keyword here though is mostly “flexibility”; most files crucial to the completion of a project will be stored within one location accessible to the whole team at any time, which is the main reason that such systems are a necessity for remote workers. In fact, there has been a 35-40% increase in the productivity of workers for companies like Best Buy and British Telcom after they had offered cloud based remote work as a strategy for their workforce.
