Wondering how to keep an eye on employees working from home? Check out some effective solutions so that your employees can be efficiently monitored while working from the comfort of their homes, hopefully in an attempt to increase the overall productivity of every one of your workers.
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The onset of the worldwide pandemic has encouraged the vast majority of companies to adapt some form of remote work strategy, where staff members are allowed to work, at least a portion of their time, within the comfort of their personal living space. However, this has caused company administration to attempt to find ways in order to better manage this distance based employment structure.
Indeed, this notion is not because every employee will automatically take advantage of this system; if that was the case, work from home strategies would be too costly to implement. Indeed, the vast majority of employees are more likely to obey company remote work policy. However, there is nothing wrong with providing your workforce with a little bit of extra motivation; it is a fact that, the more the company chooses to properly make clear and enforce its rules, as well as keep tabs on its workforce, the more effective the company’s employee’s will tend to be. Therefore, just like any employment strategy, it must be structured properly and managed correctly.
When employees are aware that management is monitoring their performance and behavior during working hours, employees generally tend to be more focused when conducting their work. In addition, supervision can also create a sense of discipline, giving employees an incentive to follow regulations, allowing them to be carried out as efficiently as possible. This will ultimately have a positive impact on the company’s overall productivity.
Key Reasons for Employee Supervision
When a company is able to successfully supervise its employees, the company will be able to function in a more efficient manner. Here are some points attesting to this:
1. Companies can quickly be mindful of any critical problems
When the company monitors its employees throughout the day, the company will take on the opportunity to spot problems as early as possible. That way, companies can immediately confront any troublemakers or issues before they get out of hand. This can also be used by the company as an indicator in assessing the overall performance of its employees.
2. Improve relations between the company and its employees
Some people think that supervising employees can create a sense of fear or even awkwardness. In fact, the supervision of a company’s employer base can greatly help companies in establishing good relationships throughout the workforce.
To be able to achieve this, the company can keep a record of every instance of a policy violation taking place. If the violation is not that of a serious nature, then a warning, or even advice, can be delivered in order to make sure it does not happen again. This will show that the company pays attention to all its employees so that a positive impact on every employee’s career development can be achieved.
3. Help increase the company’s overall productivity
In order to effectively monitor its employees, companies can check on what activities its workers are conducting while during working hours. This information can be analyzed by the company in order to find ways to increase the workforce’s productivity.
For example, the company uncovers that a certain employee is spending too much time at rest. To overcome this, companies can employ a time tracking application that will be able to assist its workers in calculating the amount of time that they are spending while taking a break. Thus, employees can track their own hours as efficiently as possible.
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How to Supervise Employees when They Work from Home
Supervising employees can indeed provide various benefits for the company. However, during a pandemic where employees work from home, supervising or monitoring employees is a challenge for the company. In most cases, employees who work from home or WFH will use computers to work. That means, you can find out almost all of their activities and find out what they are really busy with from the computer device. So, the way to monitor employees when they work from home is to rely on monitoring software or applications. Here are some examples of software or applications that companies need to use to monitor employees remotely.
1. Using the Time Tracker Application
You can rely on a time tracking application in order to maintain employee discipline. As the name implies, the time tracker application is a system that is able to track employees’ working hours. In general, time trackers are equipped with online attendance features. When employees take attendance from this feature, the time tracker will start working to calculate the employee’s working hours.
So, by using a time tracker application, companies can monitor who is late for work, how much time off employees spend, and how many total hours they work daily. In addition, companies can also use this application to calculate employee overtime hours. This information can later be used by the company to determine the total cost of overtime to be paid.
2. Using a Keylogger App
A keylogger application is a type of monitoring software developed to record keystrokes (keystrokes) on the computer keyboard by the user. For hackers, keyloggers can be used as a way to obtain passwords or personal data of victims. As for companies, this application can monitor the activities of their employees during working hours. Based on the information obtained from sophos.com, the keylogger application is legal and legal to use if you install it on your own device with a positive purpose. However, if this application is installed secretly on other people’s devices with the aim of stealing sensitive data, then it can be said to be illegal.
This keylogger application has been widely used by companies to monitor the activities of their employees. In addition, parents also use this application to monitor their children’s activities while using the computer at home.
3. Using a Website Monitoring Application
This application can be used by companies to monitor employees whether they open websites that are not related to work. Examples such as social media sites, online game sites, and others. Some of today’s website monitoring apps can issue pop up messages reminding employees to get back to work. In addition, there is also an application that can record what websites employees visit while working as well as calculate how much time employees use to open the web.
