If your company has never previously employed any part-time workers within its ranks and would like to try to start implementing a more flexible system of employment, in this article we aim to provide some examples of strategies that you can apply when managing any potential part-time employees.
Dokodemo-Kerja is currently the best online attendance application in circulation, applying a full range of features used to flexibly increase overall employee productivity.Some of these features include Attendance & Leave Management, Task Organization, as well as Employee performance evaluation: all through just one application.
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1. Make sure to Describe the Job Clearly
When you recruit new workers, you must clearly provide the specific details of the job. Part time workers will experience limited attendance hours working at the office. Therefore, it is important for companies to provide clear goals and expectations regarding those working part time. When interviewing any potential employees, be sure to state the position’s requirements, hours that must be spent working, as well as the number of days every week required of the part-time worker. Both the employers and the employee should hold the same understanding as to the time commitments required for the job.
2. Collect any Vital Contact Info
As previously mentioned, the attendance hours regarding every part-time workers differs from that of a regular employee. Just in case there are any urgent conditions where the company requires a number of part time workers all of a sudden, the company should know where and how to contact them. Therefore, it is critical for companies to collect any appropriate data from all of their employees, both those who work full time and part time. In fact, a vast majority of part time workers understand that there is a need for their services that extend outside of commonly regarded working hours, in case of an emergency or a task that needs handling asap. Even so, it’s a good idea if the company informs the particular employee of such policies before the going through with the onboarding process or before hiring them.
3. Treat all employees fairly
Even though part-time employees will not be present within the office all day long, they should still be considered a crucial part of your company’s staff. The company must ensure that all part time workers receive any important information that might benefit them in regards to understanding the corporate culture of your working environment.
In addition, in order to increase the level of engagement, the company can also invite them to meetings; just add their email to the team’s comprehensive list of contact, and listen to their suggestions. This way, part time workers will feel like they play a critical role within the team.
4. Understand and Follow any Local Rules
The Indonesian government enforces labor laws that guaranteed that all workers should be empowered through optimal and humane means. By thoroughly understanding these laws, you will find out how to properly calculate the correct part-time worker wage formula, how much rest time should be given, working hours provisions for female workers, and much more. In this way, the company can apply rules or policies fairly for all employees.
5. Provide the necessary equipment for your Workers
In order to ensure that your employees will be able to work optimally, the company must also prepare all the relevant tools of the trade; this should even be the vase when they are employed from a “Work from Home” basis. Some examples of these devices include laptops, software or any other applications needed for work. In addition to making it easier for part-time workers, providing the equipment needed by employees also ensures that the company and its entire workforce can work together effectively.
6. Use a Time Tracking Application
As previously mentioned, the remuneration of part-time workers is calculated based on the total number of hours worked. In order to make this easier for companies to calculate, the company can use a time tracking application. This application has the ability to calculate employee working hours automatically and in real time.
The time tracking app will also make it easier for companies to calculate the number of overtime hours employees put in during especially busy times throughout the year. This way, pay can be completed in a fair and reasonable manner.
In general, time tracking apps utilize online attendance features. Therefore, companies will then receive clear information regarding each of its employee’s clock in and clock out times, which include the amount of hours employees have rested, as well as data regarding employees who have been late for work. This information can certainly be used by the HR team in monitoring the discipline and productivity of all of its employees.
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One example of a time tracking application from Indonesia is particularly effective, as it provides a comprehensive set of functionalities made to streamline the employee management process. This application, Dokodemo-Kerja, can be further read about in the following:
1. Online attendance
Part time workers usually have different entry schedules. With this online attendance feature, employees can take attendance and the system will then efficiently record all employee hours. Companies can then use this data to ensure that all of its part-time workers have put in the time and effort according to the specified work schedule.
2. Time Tracking
A time tracking application helps companies in calculating the total number of working hours put in by employees either on a daily, weekly or monthly basis. This data will later be useful for calculating the salaries of every one of its part-time workers.
3. Screen monitoring
Desktop screen monitoring capabilities will help your company in monitoring the activities performed by employees through their desktop screens. This feature will capture screenshots via their desktops automatically in random time. If a part-time employee of yours works in front of a laptop, then this feature can thoroughly help your company ensure that its employees are actually working during their hours of employment, providing an incentive for them not to open websites unrelated to their work.
4. Leave manager
Dokodemo-Kerja also provides features that manage employee leave days. With this feature, part-time workers can easily apply for leave days and can easily see and manage their own remaining leave quota.
5. GPS Tracker
Some types of part time jobs require employees to work outside of the office. Examples include jobs such as photographers, sales employees, or personal drivers. To monitor the location of such employees, companies can utilize the GPS tracker function featured via the Dokodemo-Kerja application. In addition to the features we have mentioned above, Dokodemo-Kerja also provides various other features that make it easier for the HRD team to manage their workforce.
