Remote work can be an effective way to save costs on office space, improve employee work life balance, as well as enhance overall worker productivity. However, as basic as it may seem to apply distance based methods of employment, there are always a couple of extra tweaks to be made in order to address the natural pitfalls that come with remote work. Whether that is the isolation felt by employees working from home, to inefficient means of communication between coworkers, there is always something extra that can be enhanced in order to improve the overall performance of your remote work strategies. Today, we will be looking into some of these points:
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- Leveraging an Intranet
An effective intranet system will always be a positive force within any remote working environment and will provide a significant range of engagements for any business’ workforce. Intranets will keep employees “in the know” through a familiar and user friendly way, as all users will be acquainted with one another (varying on a case by case basis of course). The best examples of an intranet is one that will be a significant tool within one’s remote work experience, providing effective communication between coworkers, as well as providing employees with a familiar platform to keep updated through. Intranets also make it easy to make announcements throughout the company, as well as provide key work related features such as file sharing services. The main point of attraction in regards to having an intranet is simple: it centralizes all modes of office communication.
- Implementing an Internal Communication System
As helpful as remote work strategies are in increasing workplace productivity and performance, there are always a variety of negative factors to content with, as is the case for any helpful strategy. In this case, remote work comes with the baggage of being a distance based employment strategy, which means workers will have to work away from one another, usually within the comfort of their own homes. However, the potential deficits should already be apparent to the reader; namely that of isolation. Due to the very structural template of Wok from Home strategies, workers will potentially feel alienated from their coworkers and further might feel like their social lives are becoming impaired. Indeed, it is true that talking to coworkers next to the water cooler and making friends in the office is also considered a part of one’s social life. Therefore, one way to mitigate this, one might say, inevitable consequence of distance based employment strategies, is by designing an effective internal communication system in and around your remote working environment.
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Firstly, “Internal Comms” are tools and procedures that assist with the efficient flow of information to and fro the workplace, and are designed for the fluent transportation of information between departments and individuals through digital means or otherwise. Indeed a good internal communication system can increase the contact your coworkers will potentially have with each other, whether that is in regards to office work or otherwise. This is a good thing; as regardless of the type of conversations being had, increased social activity (especially in regards to remote work strategies) help to lubricate the social muscles in an environment naturally predisposed to social isolation. However, with that being said, internal communication systems tend to fail in many instances. In fact, a study showed that around 36% of workers viewed the way their respective internal communications systems delivered messages as a major cause of dissatisfaction. Therefore, before setting up an internal communications system one should always be aware of the best way to do it, in order to avoid this common pitfall.
Some build a successful internal communications system is as follows: Avoid sending unnecessary messages to coworkers, including redundant announcements. Your means of internal communications must be thoroughly user friendly so as to incentivize workers to participate. Furthermore, clarity is always key: you should encourage everyone to clearly address whatever point they are trying to make through the system, such as leveraging the use of bullet points within messages. It’s hard enough that you’re trying to communicate without being face to face.
